Privacy

EuroGeographics Privacy Statement

EuroGeographics reviews our privacy notice regularly and will place any updates on this page. This privacy policy only applies to EuroGeographics and our website.  We are not responsible for the privacy practices within any other websites that you may link to from this site. We use traffic log cookies to identify which pages are being used. This helps us to analyse data about the web traffic and improve our website. We only use this information for statistical analysis.

Who are we?

For the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR), EuroGeographics is the ‘controller’ of your personal data, and we comply with the Regulation’s requirements in respect of the collection, management and disclosure of your personal information.

This privacy statement explains the reason for the way EuroGeographics collects, processes, handles and ensures the protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data.

Why do we process your data?

EuroGeographics keeps a minimum amount of personal information. We collect and use your personal information to enable the smooth running of the membership association and to deliver pan-European projects, products and services.

Which data do we collect and process?

The personal information collected and further processed is provided on a voluntary basis by the data subject (in this case you) or by an authorised person with the permission/nominated by the data subject.

The type of personal data we collect consists of: Nationality; Full Name; Position; Profession, Occupation /Job Title; Business address, Telephone, Fax, email and Twitter account.

Photos/pictures, presentation, live web streaming and/or audio and video recordings

Photos/pictures, presentation, live web streaming and/or audio and video recordings may be taken during membership activities, for example KEN meetings and General Assemblies, and used in EuroGeographics communications including social media.

How long do we keep your data?

EuroGeographics keeps the data for the time necessary to fulfil the purpose of collection as stated above.

How do we protect your data?

EuroGeographics carefully protects your data from loss, misuse, unauthorised access, disclosure or alteration in line with information governance policies.  All data in electronic format (e-mails, documents etc.) are stored securely.

Who has access to your data and to whom is it disclosed?

Access to your data is provided to authorised staff according to the “need to know” principle.

When required, access to personal data will be provided to our appointed internal and external auditors.

No personal data will be transmitted to parties which are outside the recipients mentioned in this privacy statement without the prior consent of the data subject.

Access to personal information

You can find out if we hold any personal information about you by making a request to contact@eurogeographics.org

If we do hold information about you, we will:

  • Provide a description of the data we hold;
  • Explain the reasons we are holding the data;
  • Tell you to whom the data could be disclosed;
  • Provide a copy of the information in an intelligible form.

Complaints or Queries

If you think that EuroGeographics collection or use of personal information is unfair, misleading or inappropriate please contact us through contact@eurogeographics.org or by post to EuroGeographics Head Office, Rue du Nord 76/Noordstraat 76, 1000 Brussels, BELGIUM